{"id":222,"date":"2023-04-17T11:18:27","date_gmt":"2023-04-17T18:18:27","guid":{"rendered":"https:\/\/peden.ece.uw.edu\/research-fiscal-ops\/?page_id=222"},"modified":"2023-07-25T14:01:16","modified_gmt":"2023-07-25T21:01:16","slug":"finance-transformation","status":"publish","type":"page","link":"https:\/\/peden.ece.uw.edu\/research-fiscal-ops\/finance-transformation\/","title":{"rendered":"ECE and UW Finance Transformation (UWFT)"},"content":{"rendered":"

UW Finance Transformation (UWFT) <\/a>is the modernization of all the existing UW financial systems and platforms into one cloud based system, housed in Workday.
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July 6, 2023 GO LIVE! Financial Systems will open in Workday\u00a0<\/b><\/span><\/span><\/p>\n

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Collaboration Core & UW Connect<\/h2>\n

Collaboration Core –> Engineering Shared Environment\u00a0<\/a>
\n<\/b>The College of Engineering Shared Environment (ESE), formerly known as the Collaboration Core, will be our shared services unit and requests submitted through UW Connect will route to the ESE as applicable.<\/p>\n

To submit a request form to the ESE via UW Connect,<\/a> please log into UW Connect with your UWNetID. The former ccore email address no longer exists.<\/p>\n

UW Connect Forms\u00a0<\/b>
\nUW Connect has been selected as the common customer support tool for hosting new content, submitting forms to request help, managing ticketing and routing and displaying metrics on a dashboard. This is a campus wide service and the tools will route the requests to the correct shared environment depending on requester. Our shared environment is the ESE. Please note that UW Connect forms are limited to UWNetID log in only.<\/p>\n

Budgets are now “Worktags”
\n<\/strong>The traditional six digit “budget number” is now replaced by a “driver worktag” You will need to provide a driver worktag plus any additional ad hoc optional worktags when you submit your requests through UW Connect. If you have any questions about the correct driver worktag to provide, please reach out to your ECE Grants Manager, Jean Ishac (ECE Finance Manager), or Aleesha Wiest (ECE Administrator.)<\/strong><\/p>\n

Some actions and services will continue to be supported \u201cin house\u201d by the ECE department and this table serves to clarify where requests should be submitted starting July 6th, 2023.<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n
Action\u00a0\u00a0<\/b><\/td>\nWhere to submit after Go Live<\/b><\/td>\nBudget Approval from PI\u00a0<\/b><\/td>\nNotes<\/b><\/td>\n<\/tr>\n
Pre-Travel Spend Authorization<\/a><\/td>\nExpenses app in Workday or UW Connect<\/td>\nDocumented in Workday<\/td>\n*not required*<\/td>\n<\/tr>\n
Pre-Travel purchases (airfare,<\/a><\/td>\nExpenses app in Workday or UW Connect<\/td>\nDocumented in Workday<\/td>\n<\/td>\n<\/tr>\n
Travel Reimbursement<\/a><\/td>\nExpenses app in Workday or UW Connect<\/td>\nDocumented in Workday<\/td>\n<\/td>\n<\/tr>\n
Reimbursement<\/a><\/td>\nExpenses app in Workday or UW Connect<\/td>\nDocumented in Workday<\/td>\n<\/td>\n<\/tr>\n
Purchase Requests, Purchase Orders<\/td>\nContinue to submit ECE Purchase requests through the ECE Purchase Request Form\u00a0<\/a><\/td>\nDocumented in RT, Workday<\/td>\n<\/td>\n<\/tr>\n
Questions about reimbursements, travel reimbursement, allowability<\/td>\nUW Connect<\/td>\nn\/a<\/td>\n<\/td>\n<\/tr>\n
UW Forms<\/td>\nUW Connect<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

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Key Changes - Procurement<\/h2>\n


\n<\/b>\u274cAriba \u2192 \u2714\ufe0fGHX & WSS (Workday Strategic Sourcing)
\nTBD – How we will document PI Budget Approval, future of RT system<\/p>\n