August 5, 2026

Events Team Support

The ECE Events Team can typically support the following: 

  • Catering
    • Ordering food, arranging payment, coordinating pick up from front office or set up as discussed.
  • ECE Meeting Room Assistance & Logistics
    • Reserving rooms in the ECE building, on campus, or other venues
  • Providing Budget Estimates (usually for grant proposals)

On a Case-by-case basis our team can support:

  • Alternative room layouts for rooms ECE 269 & 403
  • Venue/Catering inquiries & comparisons
  • Event Staffing
  • Name Badges
  • Equipment or Supply Ordering
  • Sponsored Research events
    • ONLY if approved beforehand!
    • MUST add staffing time to grant proposals

Our team does NOT typically support: 

  • AV support for events or research meetings
  • Off-site meeting or catering staffing support
  • Gaining funding approval/Worktags on your behalf from Chair/Administrator

 

Event Support Submission Deadlines 

Low Support Event – 2 Weeks (minimum)

  • Catering, Conference Room Reservation, Basic Advertising

Medium Support Events – 4 Weeks (minimum) 

  • Catering, Venue Reservation, Advance Advertising, Staffing, Name Tags, etc.

Grant Sponsored Event – 3 Months (minimum)

  • The sooner we can put potential time on our calendar, the more likely it is that we will be available to provide you everything you need.
  • The less time we have the less likely we are to get the desired venue & catering.

 

Make a Request! 

Request our teams support here: ECE Events Request Google Form

**Please note that filling out this form does not guarantee our team’s support. While our team will try our best to accommodate your request, our support is dependent upon our availability! If the Events & PR Team has reached capacity, we may not be able to support even if the minimum time is met. However, our team will respond to your request in 2-3 business days**