The ECE Research Management Team commits to working in partnership with department faculty and their research labs to ensure seamless operations in support of both research and business initiatives. Responsible for the accurate and timely processing of all administrative and budgetary actions which occur on all types of budgets, we aim to provide a cohesive operation that supports researchers, students and staff while managing sponsor, university, and state guidelines and policy.

ECE and UW Finance Transformation (UWFT)

Proposal Submission Deadlines

The University of Washington requires that all proposals obtain campus approval prior to routing to UW Office of Sponsored Programs (UW OSP). This is an electronic process done via SAGE, the System to Administer Grants Electronically. Campus approval is required for all involved departments, colleges, deans and UW OSP.

The UW submits thousands of proposals annually in support of our research mission. In order to manage the large flow of proposals that require review, revision, approval and submission, UW OSP has implemented the following deadlines for all proposal actions, stated below. These deadlines are determined based on the Sponsor Due Date. Not counting weekends and holidays, these routing deadlines are critical to working within University policy and ensure proposals will be submitted on time.

7 day Campus Routing (CR) Deadline

  • Final proposal title, budget and budget justification
  • Draft versions of the abstract/summary, scientific sections

3 day Ready to Submit (RTS) Deadline

  • Final versions of the scientific sections

Proposal Request Form

Submission of this information allows our team to be informed of your intent to submit a proposal, organize our overall submission queue and get the relevant information to start working on your proposal. Your request is submitted to the Pre Award Team is given a unique identification number to assist our team in tracking and completion. We will confirm your intent to submit a proposal within one business day.

Click here to access the Proposal Request Form

The Research Management Team

ECE faculty and graduate students are supported with centralized teams of managers and specialists who manage the day to day functions of research management operations.

  • Grants Management Team: pre-award activities including proposal submission, cost sharing, faculty effort certification, award processing (onboarding, initial payroll load), subcontract management, all sponsor communications, and OSP grant actions. The team also completes post-award activities such as budget reports, interim invoicing, spending compliance, ongoing payroll loads, GCCRs, Grant Tracker actions and communications, RA funding analysis.
  • Fiscal Team: all purchasing, procard processing, and reconciliation/filing.
  • Payroll Team: all payroll system entry, bi-monthly payroll processing and approval, new academic appointments, VISIT/VISER, visa processing, RA appointment processing, UW Hires system interface.

Faculty Corner

The Faculty Corner is provided for faculty to access tools and information related to their research. Access is limited.

Go to Faculty Corner

Research Management

This area is designed to be the central location for ECE specific tools and information related to Research Management. Access is limited.

Go to Research Management

Travel Guidance

This section contains information on travel policies and instructions on how to seek travel reimbursement.

Go to Travel GuidanceĀ 

Reimbursement Guidance

This section contains information on how to seek reimbursements for non-travel purchases.

Go to Reimbursement Guidance