Faculty should notify the department of visitors joining their lab. 

Visitor appointments processed and managed by Mickey (Dept Academic HR):

  • Postdoctoral Scholar
  • Acting Instructor
  • Visiting Professor
  • Visiting Scholar
  • Visiting Scientist
  • Visiting Lecturer
  • Visiting International Professional Scholar

Visitor appointments processed and managed by Christie (HR/Payroll):

  • VISIT Intern, 1-12 months
  • VISER Intern 13-24 months

Requesting a VISIT/VISER Intern

Submit the Incoming Visitor Form. This can also be found within the ECE Intranet under “Links For Faculty.”

This form will generate an email notification that will collect most of the information Christie will need to prepare the visa application materials. Some things to keep in mind when requesting a VISIT Intern:

    • Whenever possible, please submit this form as early as possible.
      • A VISIT And VISER Program Timeline was created by the UW VISIT Office to provide an estimate on how long processing may take. In our department, Step 4 usually takes 3-5 weeks to complete.
    • Federal sponsored research grants cannot be used to cover visa charges. 
    • The fees associated with the visa application are:
      • Initial J-1 visa requests: $562
      • One-time VISIT Program Fee: $1,500 – This is paid by the VISIT intern but the faculty can choose to pay this on their behalf. Please add a note about this in the Incoming Visitor Form if this is something you would like to do.
      • NOTE: All costs subject to change without notice.