UW Finance Transformation (UWFT) is the modernization of all the existing UW financial systems and platforms into one cloud based system, housed in Workday.

July 6, 2023 GO LIVE! Financial Systems will open in Workday 

Collaboration Core & UW Connect

Collaboration Core –> Engineering Shared Environment 
The College of Engineering Shared Environment (ESE), formerly known as the Collaboration Core, will be our shared services unit and requests submitted through UW Connect will route to the ESE as applicable.

To submit a request form to the ESE via UW Connect, please log into UW Connect with your UWNetID. The former ccore email address no longer exists.

UW Connect Forms 
UW Connect has been selected as the common customer support tool for hosting new content, submitting forms to request help, managing ticketing and routing and displaying metrics on a dashboard. This is a campus wide service and the tools will route the requests to the correct shared environment depending on requester. Our shared environment is the ESE. Please note that UW Connect forms are limited to UWNetID log in only.

Budgets are now “Worktags”
The traditional six digit “budget number” is now replaced by a “driver worktag” You will need to provide a driver worktag plus any additional ad hoc optional worktags when you submit your requests through UW Connect. If you have any questions about the correct driver worktag to provide, please reach out to your ECE Grants Manager, Jean Ishac (ECE Finance Manager), or Aleesha Wiest (ECE Administrator.)

Some actions and services will continue to be supported “in house” by the ECE department and this table serves to clarify where requests should be submitted starting July 6th, 2023.

Action   Where to submit after Go Live Budget Approval from PI  Notes
Pre-Travel Spend Authorization Expenses app in Workday or UW Connect Documented in Workday *not required*
Pre-Travel purchases (airfare, Expenses app in Workday or UW Connect Documented in Workday
Travel Reimbursement Expenses app in Workday or UW Connect Documented in Workday
Reimbursement Expenses app in Workday or UW Connect Documented in Workday
Purchase Requests, Purchase Orders Continue to submit ECE Purchase requests through the ECE Purchase Request Form  Documented in RT, Workday
Questions about reimbursements, travel reimbursement, allowability UW Connect n/a
UW Forms UW Connect

 

Key Changes - Procurement


❌Ariba → ✔️GHX & WSS (Workday Strategic Sourcing)
TBD – How we will document PI Budget Approval, future of RT system

  • GHX New cloud based punch out catalog that will integrate seamlessly with Workday
  • Workday Strategic Sourcing  – Big orders, will standardize all contracting and solicitation at the org and enterprise wide levels; signing of contracts will be automated and routed within WSS

Key Changes - Reimbursements

❌Ariba → ✔️Workday
❌Employee submits form to CCore  → ✔️ Employee enters request into Workday directly or submits request through UW Connect
❌PI budget approval done through RT → ✔️ PI approves as funding approver in Workday

Key Changes - Travel

❌Ariba → ✔️Workday
❌Employee submits travel form  → ✔️ Employee enters request into Workday directly or submits request through UW Connect
❌PI budget approval done through RT → ✔️ PI approves as funding approver in Workday

Key Changes - Grants

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❌MyFD → ✔️Workday
❌Grant Tracker → ✔️ New “Award Portal”
❌EFECS, GCCRS → ✔️Employee Compensation Compliance (ECC)
❌Projecting effort on grants → ✔️Auto imports from Workday
❌Manually tag cost share → ✔️Real time auto cost share tracking